A centralized platform for registering institutional assets, monitoring RFID movements, authorizing asset exits, managing held items and maintaining a complete digital audit trail across University of Nairobi facilities.
The system combines RFID technology, structured approval workflows and real-time reporting to improve asset visibility, accountability and gate security.
Instantly retrieve registered asset information when an RFID tag is scanned using a supported handheld device.
Fast and accurateAdministrators can authorize an asset to leave, define the reason, destination, validity period and expected return date.
Controlled approvalsRecord every incoming and outgoing asset movement together with the gate, time, direction and handling officer.
Real-time trackingHold unauthorized assets at the gate, record the reason and manage their release or return for further approval.
Secure gate controlWhere exceptional passage is permitted, the system captures the responsible officer and the reason for the decision.
Full accountabilityGenerate reports for assets, gate movements, overrides, approvals, held items, locations and outstanding returns.
Actionable insightsEvery movement follows a consistent process that protects institutional assets while maintaining a clear audit history.
The gate officer scans the asset using the Chainway handheld RFID reader.
The platform identifies the asset and displays its owner, location and current status.
The system checks whether the asset has a valid exit authorization.
Passage is approved, denied, overridden, held or returned for further authorization.
Each approval, scan, override, hold and release is linked to the responsible user, date, location and supporting comment. This creates a reliable institutional record for security review and management reporting.
Authorized University staff can access the secure dashboard to manage assets, approve movement requests and review RFID gate activity.